How to submit an NHS Claim

AeronaDental has the facility to submit NHS FP17 and FP17O forms via the NHS EDI. Once your EDI and Contract details are linked to AeronaDental, the option to submit claims electronically will be available in the treatment section. Below are steps on how to submit a claim.

As part of this integration, a list of NHS treatments will be made available to select when treating patients. Normally these treatments can be found under an NHS Treatment menu group or practices can opt to categorise them into different menu groups. 

Upon a clinician creating a plan that contains NHS treatments, the NHS form will become available. See below for an example NHS Treatment Plan: 

You'll notice to the right that an NHS Form tab will be visible. See below: 

Selecting this will populate the FP17 form. If the plan contains incomplete NHS treatments, then the below message will appear: 

Selecting Yes will populate the FP17 form. See below: 

The claim form contains several sections, some of which will need to be completed manually.  Sections are listed below. 

Course of Treatment and Patient

This section will pre-populate what information the practice has already recorded for the patient. See below: 

Exemption and Remission Codes

This section will pre-populate these details if they have already been recorded in the Care Plan area within the 'Edit Patient Details' section: 

MDF Teeth

This section allows clinicians to input the patients Missing/Decayed/Filled Teeth. This is completed manually and is not currently linked to the dental chart. 

Highest BPE Sextant Score

This allows clinicians to input the patient's Highest BPE Sextant Score. This is updated manually. See below: 

Summary of Claim

This is where the date of acceptance and date of completion are added. These fields will be pre-populated based on the patient's treatment history. See below: 

Treatment Category

This field will be automatically populated with the respective band charge based on the completed treatments in the treatment plan. Here clinicians can also manually update Other Services should this be needed such as Free Repair/Replacement, Sedation Services, etc. 

Declaration

This section is manually updated by the clinician. This is where the EDI, Contract, and Performer are selected. Once these fields have been updated, the check box options for the declaration will need to be selected where appropriate: 

Once all required fields are updated, the clinician can send the claims by selecting the Send icon to the bottom left of the form. See below: 

Alternatively, the Postpone option can be selected to save the details updated.  

Once the claims has been submitted, an envelope should appear beside the NHS form tab to indicate that is has been sent.  See below: