End of Day Reports

The End of day reports is an excellent feature for your daily cashing up, while also proving beneficial in identifying possible input errors that day. These reports can be accessed by going to Reports > Today’s Accounts. Reports include:

1. Today’s Takings by Payment Type
2. Today’s Payment Types by Patient
3. Today’s Takings Detailed Report
4. Today’s Cashbook by Clinician
5. Today’s Cashbook with Insurance by Clinician
6. Today’s Unallocated Deposits Report
7. Outstanding Balance by Clinician Today
8. Yesterday's Payment Types by Patient

It's recommended that the above reports are used daily to ensure accurate financial records on Aerona.

NB: Cashbook Reports are used to identify the amount to be paid to a clinician. These are not to be used for determining the money that has come in/been collected that day.

Today’s Takings by Payment Type Report:

This is a very useful report in getting a summary breakdown of payment types for today's date. A pre-filter is available to view one payment type at a time or can be left blank to return all payment types for today’s date. The report will provide a breakdown of the method, number of payments, payment amount, refund amount and the total amount (top right-hand corner). See below:

This will quickly show you if today’s payment amounts in Aerona match your cash 'taken', card receipts etc.

Notice that the sum total of payments can be seen to the top right of the report. This will provide an updated figure if any filters are applied.

Today’s Payment Types by Patient:

This report will provide a further breakdown of payment method totals by 'Patient' for today's date.  Furthermore, users will be able to see if the payment is linked to a clinician, Shop Item or if it’s an un-allocated deposit.

Tip: The User/Shop field will be blank if it's an un-allocated amount.

See below for report breakdown:

Notice that the sum total of payments can be seen to the top right of the report. This will provide an updated figure if any filters are applied.

Today’s Takings Details Report:

This report is great for completing end-of-day checks to ensure all inputs on Aerona match the cash receipts, card payments, etc.

A pre-filter is available for payment type and clinician before running the report, alternatively, these can be left blank to return all results.

Items within this report can be listed in chronological order by selecting the column heading named ‘Payment Date’, which will help streamline the cross-checking.

As with all reports available on Aerona, the option to apply filters is available via the ‘Show/Hide’ filters icon located in the top right-hand corner of the report. This will apply a filter to each column heading to assist in breaking the report down further. See Below:

Tip: Any instance you find the ‘User/Shop’ field is blank, this indicates an un-allocated Deposit or Payment.

Today’s Cashbook by Clinician

This report is very useful to determine the amount a clinician will be paid for private treatments that have been completed and that have money allocated to them. This report should not be used for your daily till checks. 

A pre-filter will be available to report on specific clinicians if needed or can be left blank to return all results. This report will show all completed private treatments that have had money allocated to them on today’s date.

Today’s Cashbook with Insurance by Clinician

This report will provide a breakdown of both private and insurance work completed that have money allocated. This report should not be used for your daily till checks. 

A pre-filter will be available to report on specific clinicians if needed or can be left blank to return all results. This report will show all completed private/insurance treatments that have had money allocated to them on today’s date.

Today's Unallocated Deposits:

This report can prove very useful to identify today's deposits that are currently un-allocated.

This report will provide a breakdown of the patient, method, payment note, and unallocated amount.

Total amount viewable (top right-hand corner). See below:

Any correction required can be done by finding the patient on Aerona, going to the patient section and selecting the allocate icon located within the ‘Allocate’ column. Once selected the below will appear:

Update the item you would like to allocate and select save to complete.

Outstanding Balance Report by Clinician Today:

This report will list outstanding balance by 'Patient' for that day. See below for report breakdown:

This report can prove very useful in identifying potential input errors such as payments not processed and un-allocated amounts.

Any correction required can be done by finding the patient on Aerona, going to the 'Patient' section and updating as necessary.

Yesterday's Payment Types by Patient

This is a very useful report for those who have been unable to do the takings for the previous day. This will provide a breakdown of yesterday's takings by patient. See below for the report breakdown: 

Tip: The User/Shop field will be blank if it's an un-allocated amount.

Notice that the sum total of payments can be seen to the top right of the report. This will provide an updated figure if any filters are applied.